Summer ’25 adds a new Flow Builder action to draft autolaunched Flow Approval Processes directly from screen flows—streamlining how admins and users create multi-level approvals.
Overview
Salesforce Summer ’25 introduces a new Create Flow Approval Process action in Flow Builder. This action lets you gather input via a screen flow and draft an autolaunched flow approval process with up to 20 levels of approvals, including final actions and a recall path. After the draft is created, you can open Flow Builder to fine-tune the approval process elements.
Key benefits
- Speeds up creation of approval processes by letting users draft them from flows.
- Supports complex, multi-level approval chains (up to 20 levels).
- Allows inclusion of final actions and recall paths in the draft for a complete approval lifecycle.
- Keeps configuration within Flow Builder, reducing context switches for admins and builders.
How it works
Use a Screen Flow to capture the required inputs from a user. Add the new Create Flow Approval Process action element to your flow and pass the input values. The action creates a draft autolaunched flow approval process which can then be opened and configured in Flow Builder. This draft can include:
- Up to 20 approval levels
- Final actions
- A recall path for submitters
Best practices
- Design the screen flow to validate and collect all metadata required to build the approval steps (approvers, routing rules, criteria).
- Use descriptive naming conventions so created drafts are easy to identify in Flow Builder.
- Test in a sandbox or Developer Org before enabling in production—verify routing, final actions, and recall behavior.
- Document any customizations or org-specific limits to keep stakeholders informed.
Use cases
This feature is useful when business users need to request structured approvals without waiting for an admin to manually create approval processes. Common scenarios:
- Sales teams drafting territory-specific approval chains for discount requests.
- HR teams creating position or compensation approvals that vary by department.
- Procurement workflows that require multi-step vendor approvals and final acceptance actions.
References
Official Release Note: Create Flow Approval Process action (Summer ’25)
Conclusion
This Summer ’25 enhancement tightens the loop between user input and automation by letting flows create draft Flow Approval Processes. For Salesforce admins and developers, it reduces manual configuration work and accelerates delivery of approval workflows. Business users benefit from faster, self-service creation of approval drafts that can be finalized by the platform team.
Why this matters: Admins can iterate faster, developers can programmatically scaffold approval logic, and business users get a smoother experience when requesting complex approvals.